Web Administrator's Guide
Sunday, October 22, 2017
Syndication Manager

Syndication

The Syndication manager allows you to create and manage content distribution and syndication using RSS feeds, Blogs and Podcasts.
 

Support Options

Knowledge Base
 

Who has access:

You must have one of the checked permissions to use this manager.
 
Guest
Member
Contributor
Editor
Administrator
 
Syndication Coordinator
 

Syndication Manager: Overview

Channel List
 
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Syndication Manager: SettingsWatch Video

Syndication Manager Settings
  1. TITLE: Enter a title for your Syndication manager section. This title will appear on your main menu should you choose to display the link.
  2. ADD LINK TO SITE MENU: Select "Yes" from the drop down menu to display the link on your menu. Select "No" from the drop down menu to not display the link on your menu.
  3. SEARCH SUMMARY: Enter descriptive information to be used for Search Engine data and Site Search data.
  4. SHORTCUT: This allows you to make a shortcut to your Syndication manager page. It will be a one word entry (i.e. news). It can be accessed on the Web by typing in www.yourdomainname/shortcutname. (For example: www.yourdomain.com/news).
  5. DESIGN OPTIONS: Click the design option that is currently shown. A window will appear with the other designs you made available in the Additional Designs section of your Designs manager. Select the design you want to apply to this page.
  6. Click the Save Save icon in the upper right corner of your screen to save your Syndication manager settings.
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Syndication Manager: Page Content

  1. Add/Edit page contents using the Page Editor. For help with the functionality of the Page Editor, see Using the Editor for more information.
  2. Click the Save Save icon in the upper right corner of your screen to save your Syndication manager page settings.
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Syndication Manager: CoordinatorsWatch Video

  1. CoordinatorsThis feature is only applicable to those who have the People manager.
  2. Select an appropriate person from the drop down menu. The list of names that appear is populated from your People manager. The person must have an email address entered in your People manager in order to appear.
  3. Click the Save Save icon within the dialog box.
  4. Repeat steps 2 and 3 for each Coordinator you want to add.
  5. To delete a Coordinator, click the Delete Delete icon to the left of the person's name.
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Syndication Manager: Panels

PanelsAdd/Delete Panels

  1. Click the Panels tab.
  2. Using the first drop down menu, select the panel you wish to display.
  3. The panel you select will appear in the preview window at the bottom of the Panels dialog box.
  4. Using the second drop down menu, select the display position for the area you want the panel to appear on your site.
  5. Click the Save Save icon within the dialog box. Repeat this process for each panel you wish to add.
  6. To delete a panel placement, click the Delete Delete icon to the left of the panel title.

Update Panel Position and Order

  1. Click the Panel Name
  2. Using the first drop down menu, select the display position for the area you want the panel to appear on your site.
  3. Using the second drop down menu, select the order in which you want the panel to display. By selecting "1", the panel will appear first within its assigned position. By selecting "2", the panel will appear second within its assigned position.
  4. Click the Save Save icon within the dialog box. Repeat this process for each panel you wish to update.

Search Community Content

Please visit the section on the Community Content Portal for detailed information.
 
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Syndication Manager: Add New Channel

Add New Channel
  1. Click the Add New Channel Add New Channel icon.
  2. TITLE: Enter a title for your channel.
  3. DOMAIN: When you create an item that includes a link to a file or a link to one of your pages, the domain name you select will be used for those links.
  4. CONTACT EMAIL: Enter an email address if you would like to provide visitors the ability to contact you about the channel.
  5. SHOW LAST: Select the maximum number of channel items to display at one time on your website.
  6. COVER IMAGE: Some RSS Feed readers will display an image within the content of the feed or podcast. Note: Enter the full address of the image you wish to use. For example: http://www.domainname.com/feedimage.jpg.
  7. PROMOTE ON HOME PAGE: Select "Yes" to automatically add a link to the channel in the feature (Just For You) section of your home page.
  8. CONTENT ACCESS: This allows you to set the minimum security level required to view your channel. For more information on setting access, see the People manager as this option will only appear to those who have the People manager.
     
    • Guest: This allows anyone who visits your site to view your channel.
    • Member: This allows only those who have Site Member access or greater to view your channel.
    • Contributor: This allows only those who have Site Contributor access or greater to view your channel.
    • Editor: This allows only those who have Site Editor access or greater to view your channel.
    • Administrator: This allows only those who have Site Administrator access to view your channel.
  9. POSTING: This allows you to set the minimum security level required to post comments to your channel. For more information on setting access, see the People manager as this option will only appear to those who have the People manager.
     
    • Guest: This allows anyone who is a registered user of your site to post comments to your channel. The user must be logged in to post comments.
    • Member: This allows only those who have Site Member access or greater to post comments to your channel. The user must be logged in to post comments.
    • Contributor: This allows only those who have Site Contributor access or greater to post comments to your channel. The user must be logged in to post comments.
    • Editor: This allows only those who have Site Editor access or greater to post comments to your channel. The user must be logged in to post comments.
    • Administrator: This allows only those who have Site Administrator access to post comments to your channel. The user must be logged in to post comments.
  10. AUTO-POST: This allows you to set the minimum security level required before a user can automatically post comments to your channel without approval. For more information on setting access, see the People manager as this option will only appear to those who have the People manager.
     
    • Guest: This allows anyone who is a registered user of your site to post comments to your channel without approval. The user must be logged in to post comments.
    • Member: This allows only those who have Site Member access or greater to post comments to your channel without approval. The user must be logged in to post comments.
    • Contributor: This allows only those who have Site Contributor access or greater to post comments to your channel without approval. The user must be logged in to post comments.
    • Editor: This allows only those who have Site Editor access or greater to post comments to your channel without approval. The user must be logged in to post comments.
    • Administrator: This allows only those who have Site Administrator access to post comments to your channel without approval. The user must be logged in to post comments.
  11. PUBLISH DATE: Click the calendar icon to the right of the Publish Date field to bring up the interactive calendar and choose the date that your channel will be available to users. Leave the Publish Date field blank to make your channel available immediately. Alternatively, you may click inside the Publish Date field to bring up the interactive calendar.
  12. EXPIRATION DATE: Click the calendar icon to the right of the Expiration Date field to bring up the interactive calendar and choose the date that your channel will expire. The channel will appear through the end of the date you select. The end time is determined by your Time Zone selection within the Home Page Settings area. Leave the Expiration Date field blank to make your channel available immediately. Alternatively, you may click inside the Expiration Date field to bring up the interactive calendar.
  13. SEARCH SUMMARY: Enter descriptive information to be used for Search Engine data and Site Search data.
  14. SHORTCUT: This allows you to make a shortcut to a specific channel. It will be a one word entry (i.e. trainingschedule). It can be accessed on the Web by typing in www.yourdomain.com/news/shortcutname. (For example: www.yourdomain.com/news/trainingschedule). Note: You must create a shortcut in the Manager Settings section of the Syndication manager in order for the shortcut to the specific channel to work!
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Syndication Manager: Group AccessWatch Video

Group AccessThis allows you to make a channel viewable only by users in the selected group or groups. The user must be granted Member access or greater within the group to see the channel. For more information on setting access, see the People manager.
 
Note: This tab only appears if you have the Community Builder.
  1. You must first setup your target groups in the Groups manager.
  2. Users must be assigned to the group to be included in the target groups. This can be done by the individual through setting his/her preferences at log in or by changing those preferences from your Web site's home page. You can also do this manually through the People manager.
  3. Choose the group you wish to grant access and click the Save Save icon in the upper right corner of the dialog box.
  4. To delete a group, click the Delete Delete icon to the left of the group name.
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Syndication Manager: PersonalizationWatch Video

PersonalizationThis allows you to limit promotion of this channel's content on your Home page to specific groups. You must set Promote on Home Page to "Yes" to promote the channel.
 
Note: This tab only appears if you have the People and Groups managers.
  1. You must first setup your target groups in the Groups manager.
  2. Users must be assigned to the group to be included in the target groups. This can be done by the individual through setting his/her preferences at log in or by changing those preferences from your Web site's home page. You can also do this manually through the People manager.
  3. Choose the group you wish to grant access and click the Save Save icon in the upper right corner of the dialog box.  
  4. To delete a group, click the Delete Delete icon to the left of the group name.
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Syndication Manager: Add New ItemWatch Video

Add New Item
  1. TITLE: Enter a title for your item.
  2. ENCLOSURE/LINK ADDRESS: Enter a link manually, click the My Files button to link to one of your files, or click the My Pages button to link to a page within your site.
  3. PUBLISH DATE: Click the calendar icon to the right of the Publish Date field to bring up the interactive calendar and choose the date that your item will be available to users. Leave the Publish Date field blank to make your item available immediately. Alternatively, you may click inside the Publish Date field to bring up the interactive calendar.
  4. EXPIRATION DATE: Click the calendar icon to the right of the Expiration Date field to bring up the interactive calendar and choose the date that your item will expire. The item will appear through the end of the date you select. The end time is determined by your Time Zone selection within the Home Page Settings area. Leave the Expiration Date field blank to make your item available immediately.  Alternatively, you may click inside the Expiration Date field to bring up the interactive calendar.
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Syndication Manager: Item List

Item List
  1. To add an additional item, click the Add Add Item icon in the upper right corner of your item list.
  2. To delete an item, select the check box to the left of the to the left of the image ID and title and click the Delete Delete Item icon in the upper right corner of your item list.
  3. To change the location where your item appears in the channel, click the up/down arrow or position number and select the appropriate position within the drop-down list. Select the highest number within the drop-down for the item you want to appear first in your list. Select the lowest number within the drop-down for the item you want to appear last in your list. The list will populate according to the number of items you have added.
  4. To edit an existing item, click the ID number or item title.
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Syndication Manager: Approve/Delete CommentsWatch Video

Comment List
  1. To approve a comment in your Comment List, select the check box in the Approve column.
  2. Click the Save Save icon in the upper right corner of your Comment List.
  3. To delete a comment in your Comment List, select the check box in the Delete column.
  4. Click the Save Save icon in the upper right corner of your Comment List.
Note: Comments can only be approved or deleted. You cannot edit comments.
 
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Syndication Manager: Delete a ChannelWatch Video

Delete a Channel
  1. Delete an channel or channels by selecting the check box to the left of the Channel ID number.
  2. Click the Delete Selected Delete Selected icon. Once a Channel is deleted, there is not a way to retrieve the Channel.
  3. Alternatively, you may click the Delete Delete icon within the Channel itself.